VISA and Invitation Letter

This guide provides essential information to help you navigate the visa application process for attending our conference in the UK. We hope you find it helpful and look forward to seeing you at the event.

Step 1: Determine if You Need a Visa

Before proceeding with your visa application, please check if you need a visa to visit the UK. Visit the following link and follow the instructions to determine your visa requirements: Check if you need a UK visa

Step 2: Pay Your Conference Registration Fee

Ensure that you have completed your conference registration and paid the required fees. Only participants who have completed their payment will be eligible to download the official invitation letter.

Step 3: Download Your Invitation Letter

If you will be attending the conference physically and have paid the registration fee, you can download your official invitation letter directly from the Conference Management System. This letter is essential for your visa application, as it serves as proof of your intent to attend the conference and provides details about your participation.

Here’s how to download your invitation letter:

  1. Log in to the Conference Management System with your credentials.
  2. Click on the link “Download/Print Invitation Letter”.
  3. Choose your details from the list and then click Print button.
  4. Click the save link and save the letter to your device.

Step 4: Prepare and Submit Your Visa Application

Once you have determined that you need a visa and have obtained your invitation letter, prepare the necessary documents for your visa application. These typically include:

  • A valid passport
  • A completed visa application form
  • The official invitation letter from the conference
  • Proof of accommodation and travel plans
  • Any additional documents required by the UK visa authorities

Submit your application through the appropriate channels, whether online or at a local visa application center.

Important Tips

  • Apply Early: Visa processing times can vary, so it is advisable to apply as early as possible to avoid any delays.
  • Check Requirements: Ensure you have all the required documents and information before submitting your application.
  • Follow Up: Keep track of your application status and be ready to provide any additional information if requested by the visa authorities.

We look forward to welcoming you to the conference and wish you a successful visa application process. Should you have any questions or require further assistance, please do not hesitate to contact our support team.